You Make My Wedding Go 'Round: Wedding DJ Blog Series, Part IV

Written with love, by Kurtis Cross, Professional Wedding DJ

As a veteran of the wedding industry, and more specifically as a professional DJ, I've seen a lot.  I've seen customs and traditions remain important, while new trends have emerged.  In this week's article, we'll take a look at the role a professional DJ at weddings, now and then, along with the related changes over the years.  While we look at the various changes, one thing remains the same, and likely always will:  Love is love!  It will remain hopeful and selfless.  How each couple celebrates this love, will continue to evolve.

"Music Starts ~ We Get Married ~ Everyone Parties!"

That's the core premise of each wedding day, and will likely never change.  What I've seen however, since 1986, is a fascinating yet methodical evolution in the wedding industry.  Here are my top five wedding industry changes from the past (nearly) 30 years.

Technology

What has changed?  I would say the greatest change I've seen, has been in technology.

1986 - When I began my professional DJ journey, crates of records were the norm.  It wasn't uncommon for a DJ to haul hundreds of records to a wedding reception, having his/her choice of songs for the music menu.  Big speakers were the norm, along with big gaudy equipment that required a cargo van to haul around.  Multiple trips back and forth from the van to the banquet hall were needed and you weren't getting through the night without a record skipping!  Speaking of records, keeping up with the latest music meant a trip to the record store to pick up the latest & hottest records.

Wedding DJ Blog Series // The Overwhelmed Bride Wedding Blog + Southern California Wedding Planner

2014 - Today, while we still have cargo vans, the space is utilized, not only for our equipment, but for the back up equipment as well.  Records and tapes have turned into external hard drives whereby 100,000+ songs can travel to each event.  No need to plan every song on the menu, because with the advances in technology, every song is at my fingertips.  Requests are made easier...a laptop music search away.  Speakers are smaller, lighter and more powerful.  Back-up equipment is on-site versus non-existent in the 80's.  The emergence of digital files have allowed more creativity and flexibility in a DJs work.  Music can be manipulated on the fly, while the DJ has control over last minute changes with a series of clicks.  Music is as afar a way as the nearest WiFi connection with record stores now being online and accessible 24/7.  Additions such as monograms and uplighting are commonplace as well.

The Breakdown:  Changes in technology have certainly presented today's professional DJ with the opportunity to be more dynamic.  Equipment has become more mobile & compact.  Hot light bulbs in lighting have been replaced with LED fixtures that last (seemingly) forever.  With fewer technical issues, today's professional wedding DJ can be more of an asset to each couple.  This improves the overall experience for each couple.  If a song is forgotten or not in the DJ library, it can be downloaded in seconds and ready to play (almost) instantly!


Customs and Traditions

1986 - A standard wedding reception was the norm.  By standard I mean cocktails, grand entrance, first dance, dinner, traditions and then dance the night away.  The DJ would make few announcements and guests enjoyed the evening.  A bouquet and garter tradition were almost always the norm and cake was typically the dessert.

2014 - Now, traditions and customs have opened greatly in a variety of ways.  Your "standard" wedding celebration is now, whatever each couple wants.  You will still find a first dance, cake cutting and dancing.  In addition, however, you may find an anniversary dance, memorial candle, brother/sister dance and other more modern traditions.  While cake cutting is a formality, donuts, cupcakes, a dessert table or candy station are more regularly found.

The Breakdown:  The evolution of more customs and traditions have been a great way for each couple to make their wedding day, distinctly theirs.  Guests can be included to a greater degree and love is celebrated, not just between the couple.  Guests are more part of the wedding experience.  With customs and traditions being as relevant today as ever, the professional DJ can accommodate different cultures.  From American weddings to interfaith celebrations... Hindu weddings to African celebrations, it has been truly eye-opening and AWESOME to learn and grow as a professional wedding DJ, learning traditions & customs from different cultures.

Wedding DJ Blog Series // The Overwhelmed Bride Wedding Blog + Southern California Wedding Planner


Location

1986 - I would say that 75% of all wedding celebrations in 1986 were held in a church social hall or hotel.  It was the simple and standard way to plan a wedding day.  You knew what you were getting and it was an absolute science.  Not much to think about for the reception!  Destination weddings were non-existent.

2014 - What a difference time makes!  Hotels, banquet halls, mansions, historic homes, wineries, plantations and more, have now become the backdrop of choice.  Couples truly want a unique experience, now more than ever.  In a quick count of my weddings in 2013, 50% of the receptions were held in "non-traditional" locations, 25% were held in "traditional locations and 25% were destination weddings. 

The Breakdown:  I truly embrace the trend of choosing a non- traditional location.  I believe that this allows each couple to craft the most important day of their life, in a fashion that suits them best.  When you look back on your wedding day, the photos will reflect your great choice in location.  While a hotel or banquet hall certainly serves the purpose, a non-traditional location offers attributes that you will not find in your standard reception location.  Couples have chosen to often take advantage of nature, their personal interests and a creative approach to planning their reception.


Music

1986 - You could almost bank on a core set of songs (let's say 50%) being played at each wedding reception.  Most couples stuck to a "standard" playlist where everyone knew just about each song.  Not much wiggle room as the DJ was responsible for just about every song selection.  In many instances, wedding DJs chose the first dance song along with songs for the Father/Daughter and Mother/Son dances.  Often, a couple's music choices were based solely on what the DJ had in his/her music library.  Any special songs that a DJ did not have would often be brought to the DJ on the day of the wedding, mailed in from a family member overseas or simply not a part of the music program.

2014 - Couples have so many more choices these days.  It's wonderful!  Each wedding celebration is unique in musical selections.  A professional DJ has access to music from around the world and can accommodate just about any request.  Couples have chosen to be more involved in the music program, again, making their wedding celebration distinctly them.  A family member from another part of the world may suggest a few songs to the bride and groom and the DJ can access those songs to be used at the reception.  The days of "standard" music selections are gone and each wedding celebration is a unique experience for the couple and their guests. 

The Breakdown:  Music variety makes a wedding celebration unique.  This is another fabulous part of the evolution of the wedding DJ.  We can accommodate more requests, and access to music now allows us to custom craft an experience that each couple can truly be a part of.


The Role Of A Wedding DJ

Wedding DJ Blog Series // The Overwhelmed Bride Wedding Blog + Southern California Wedding Planner

1986 - Not much was expected of a wedding DJ in the 80's.  Your to-do list was: show up, set-up, play music, break down.  Along the way, if you could have a microphone and announce the bride and groom, that would be great. 

2014 - Today, a DJ takes on many roles.  Read Part II of The Overwhelmed Bride's Wedding DJ Blog Series for a closer look at the role(s) a professional DJ takes on.  In short, each couple should expect their professional DJ to lead their day in a manner that represents the hours of communication and planning between that couple and their DJ.  The DJ must be professional, dressed well, articulate, welcoming of guest requests and able to wear the many hats that make for the perfect wedding celebration.  Today's couple and their wedding reception take on the look closer to a production than the 1986 wedding reception that was relatively bland compared to today.  It must be more dynamic, involved, unique and inclusive of all guests. 

The Breakdown:  Today's wedding celebration is heavily influenced by choice a couple makes in their wedding DJ.  As this role has emerged for professional DJs, we've had the opportunity to evolve, learn and become more of an asset to ourselves and each couple.

As a professional wedding DJ, I am thrilled by the emergence of technology and how it has shaped our industry.  In the "early" days, it was more likely that a couple would book their wedding and leave the details up to the DJ.   Now, more than ever, I am able to be a true DJ entertainer for each couple, by coordinating their details, being the MC for their day and by working closely with other vendors to produce a day that is truly memorable for all the right reasons.  Most importantly, I enjoy establishing rapport with each couple, whereby I can get to know them and call on my experience to help them realize the day of their dreams.


Wedding DJ Blog Series...featuring Kurtis Cross, Professional Wedding DJ

Wedding DJ Blog Series - The Overwhelmed Bride // Bridal Lifestyle + Wedding Blog

Follow us over the next four weeks as we take a deeper look into the life of a professional wedding DJ, with the help of professional wedding DJ, Kurtis Cross. We will start with what you need to look for and avoid as a bride, as you begin your search for the perfect DJ, head through the planning process and what a DJ does to prepare for your wedding. Finally, we will end with the wedding day and all that he or she does on your big day in order to ensure your day is even more spectacular than imagined!

You Make My Wedding Go 'Round: Wedding DJ Blog Series, Part III

After six months, a year, or even two years of planning, we’ve successfully made it to Wedding Week! All of the planning and preparation is completed, and now it’s time for all of the final details to be confirmed. Stay with us as Kurtis Cross, Professional Wedding DJ, takes us through the wedding week of a DJ and through “game day.”

Let's first preface this part of the series by taking a quick look at what we've already covered.  The past couple of weeks, The Overwhelmed Bride has looked at the role of a professional DJ and more specifically, how my team and I approach different angles of producing a fabulous wedding celebration.  In those entries, we've discussed several points and matters which are equally important during the wedding planning process.  If you haven't done so just yet, you should take a moment to read our previous entries.

Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner

In getting to "game day" I truly believe that prior proper planning prevents poor results.  In keeping with this theme, my team and I prepare, as much as we can, in advance for each wedding celebration.  With many hours of planning in our rear view mirror, we've taken the time to get to know each couple, their likes and dislikes and, of course, the vision they share for their dream wedding day.  Our main goal on their wedding day is to execute their wedding day as one fine masterpiece.  It is with this in mind that my team and I approach each couple and each wedding day as if it is the only wedding in the world that matters.  In fact, to us, it truly is.  There are no "do-overs" and we have just one opportunity to make each moment, on this day, count.  Let's fast forward...

 

Wedding Week

On the Monday of each wedding week, we confirm the final details of the wedding day with the couple, the designated venue contact person and, if needed, any other venue staff who may be critical to the wedding day.  The evening prior to a wedding, it is important to me to have a low impact day ending with a great night's sleep.  I conduct a normal business day. However, part of me is getting into performance mode.  Tomorrow is a big day...

 

Six Hours Prior To Show Time

In the hours prior to the wedding celebration, Paula Panasiewicz (our in-house wedding expert) and I review the timeline/itinerary.  By this time, Paula has loaded the day's timeline into an iPad, sent it to me via e-mail and has print copies available for me and for venue personnel to have on-hand.  We have a "dress rehearsal" for the wedding, whereby my script, all of my cues, song selections and special instructions are executed in an abbreviated format.  All name pronunciations are rehearsed, and cues are confirmed.  The day's music program is identically arranged in both laptops via our music program "Virtual DJ."  Our Road Crew then picks up the laptop system I'll be working with that day (consisting of two Macbook Pro laptops, two external hard drives, connecting cables and so forth).  They are required to be neatly dressed and professional as they are the first impression that the event venue will have of The Kurtis Cross Team.  Once they arrive to the event location, the Road Crew will check in with me... and the countdown continues.

Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner

Four Hours Prior To Show Time

Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner

Appearance plays a part in our professionalism.  Therefore, I prep for today's celebration by shining my shoes, picking out the suit or tuxedo (client's choice) that I will wear.  Where possible, I'll match my tie and pocket square to the dominant color that the couple has chosen for the wedding.  Very few things speak to a wedding vendor's attitude and readiness better than a professional appearance.  A pressed suit, laundered shirt, crisp tie, sparkling cufflinks and let's not forget the shiny shoes, are all a part of my professional appearance.  From our team, a Reception Coordinator always accompanies me and this person is also expected to have a similar, professional appearance.  Now, it's time for a meal!


Two Hours Prior To Showtime

By this time, I am en route to the performance location.  Typically the Reception Coordinator and I will ride together and during that time, we discuss the wedding and what role they will play in building the perfect wedding and/or reception.  Each of our Reception Coordinators understands the importance of each couple's day and will work tirelessly to fill the role of support person to the couple and to my performance.  The mood is professional yet lighthearted.  For me, the anticipation builds as we are now inside of two hours until show time.


One Hour Prior To Show Time

Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner

We arrive to the event venue.  The Road Crew briefs us and I then introduce myself to the venue personnel.  Key people to meet are the front desk staff, the maintenance staff, banquet captain and on-site wedding coordinator.  Once I've met the key venue staff, I check in on the couple... first the bride.  Our early arrival to the venue is something that each couple appreciates, knowing that our part in their day is underway without a hitch.  With 45 minutes to go, we conduct a sound check with our Road Crew.  Both laptops are tested, the wireless mic scans for an open frequency, and I conduct a mic check.  I scroll through the iPad and then match our timeline to what the banquet captain has.  More often than not, our timelines match.  If for any reason they do not, we work together to sharpen up any inconsistencies, in the best interest of our couple.  With 30 minutes to go, I am now in the ballroom, waiting for our first guests to arrive.  I begin the music program with time to spare as I would like music to welcome even our earliest guests.  It's time to kick-off this celebration!


Game Time!

Am I nervous?  Slightly.  After all these years, I find that my nervousness serves as a reminder to me, that each wedding celebration is unique and deserving of our best effort.  This evening, we will deliver exactly that.  Beginning with organizing the bridal party for their grand entrance and ending with the couple's final dance, it's game time. 

Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner
Kurtis Cross Professional Wedding DJ Blog Series // The OVerwhelmed Bride Bridal Lifestyle + Wedding Blog // Southern California Wedding Planner

To see where we go from here and what guides us, click here, for a sample of an itinerary used at a recent wedding celebration!

There's nothing like the day of a couple's wedding.  For me, each "game day" is equally thrilling and exciting.  At the same time, I am the slightest bit nervous, on each wedding day.  Forget the number of years I've been in business (28 to be exact!).  This is a couple's WEDDING DAY!  All must be perfect... this must be their dream day and I am responsible for completing their day with a huge celebration.  A celebration that they will remember for the rest of their lives.  And just for good measure, a couple hundred of their friends and family will be in attendance as well.  With each vendor playing an important role in the success of a couple's wedding day, some vendors are more on "display" than others.  As a professional wedding DJ, each announcement I make and every song selection I choose is public.  I do not look at this as pressure, but rather an opportunity to make this celebration distinctly different than last week's wedding.  I must take the personality of the couple, their ages, each interaction I've had with them and their wishes into my "game plan."


Wedding DJ Blog Series...featuring Kurtis Cross, Professional Wedding DJ

Wedding DJ Blog Series - The Overwhelmed Bride // Bridal Lifestyle + Wedding Blog

Follow us over the next four weeks as we take a deeper look into the life of a professional wedding DJ, with the help of professional wedding DJ, Kurtis Cross. We will start with what you need to look for and avoid as a bride, as you begin your search for the perfect DJ, head through the planning process and what a DJ does to prepare for your wedding. Finally, we will end with the wedding day and all that he or she does on your big day in order to ensure your day is even more spectacular than imagined!

You Make My Wedding Go 'Round: Wedding DJ Blog Series, Part I

"Looking for a DJ is no easy task.  From Craigslist to a family friend...a referral from a colleague or a typical web search, your search for a DJ will yield plenty of results. And quite often, too many choices can be overwhelming.  After sifting through the available choices, there are must-haves and red flags that must be looked at before choosing "the one." So let's get right to them!" (Kurtis Cross, Professional Wedding DJ)

I've asked for some help from Kurtis Cross, Professional Wedding DJ, to take a trip through the planning process when it comes to choosing your perfect (and reliable) DJ. So over the next four weeks, we will be taking a deep look into the role of your DJ and how you can find one that is perfect for your wedding day!

 

Questions To Ask

Besides the usual "Do you have my date available?" and "What is your cost?", there are some very important questions that are definite musts when interviewing a potential DJ.

1. What services do you provide? It may seem silly, but really, it's not! A DJ doesn't just play music, they provide the entertainment for the night. Packaging their additional services, such as dance floor lighting or up-lighting, will not only save you some bucks, but will save you hours and hours of searching for additional vendors for these other services!

2. Will you be my DJ? Another seemingly silly question, but you definitely want to know that you get along with your vendors. And if he or she will be running the show on your wedding night, you definitely want to ensure the personality you are meeting and love, is the personality that will be there the night of your wedding! Remember, there may be multiple DJ's that work within the same company, so make sure you meet YOUR DJ before booking!

3. Are you a full-time professional wedding DJ? You know, there is nothing wrong with a DJ who has another job on the side. But hiring a professional WEDDING DJ is a must! There is a difference between DJing at a club and DJing at a wedding, and the person you hire needs to be able to run your evening smoothly from beginning to end.

4. What is your backup plan in case your equipment fails that night? Every professional DJ is going to have fantastic equipment. So here, you don't need to know the names and versions of their equipment, because it will all be the same to you anyhow. What I would recommend looking for here, is their professionalism. If a DJ draws a complete blank when this question is asked, there may be some red flags. They may suggest bringing backup equipment or have backup easily accessible but in any case, the answer to this question needs to come out of his or her mouth with no thought attached.

 

The MUSTS

1.  Public Reputation - What are people saying on wedding chat boards and reviews?  Don't look for just a few glowing reviews.  A professional & reputable DJ will have 10, 15, 20+ positive reviews.

2.  Experience - Although every DJ has to get his/her start somewhere, your wedding day is not where a DJ should gain this experience. 

3.  Flexibility - As this is your wedding day, you'll want to work with someone who is in tune with your needs and is willing to be flexible and/or adjust to accommodate you.

4.  Responsiveness - A professional will be attentive and responsive to your needs.  Responses to e-mails and phone calls should be efficient and thorough.

5.  Personality - You may find someone with experience, great equipment and the right price... however, if their personality does not match with yours or their style is not in tune with what you are looking for, then (sorry!) you do not have the right match.  The personality of your DJ is a key ingredient to the success of your wedding celebration.

 

The RED FLAGS

1.  No Website - Any professional vendor, will have a website.  If they don't... RUN!

2.  No Insurance - A comprehensive liability insurance policy is a must.  Not only do many hotels, banquet halls and venues require this but a DJ who has not invested in this essential business policy is rolling the dice.

3.  Lots Of Nightclub Experience - A great nightclub DJ does not make a great wedding DJ.  I've been on both sides of this.  I started as a nightclub DJ 28 years ago.  I had a blast and was a part of many successful nightclub ventures from NYC to Miami, FL.  When I got into performing for weddings, it was a humbling experience.  Weddings require more polish, experience, professionalism and attention to detail.  While you may hear a great DJ at a nightclub, this seldom transfers into a great wedding DJ.

4.  Lack Of Willingness To Meet - You should always meet your DJ in person or (at the very least) via Skype.  You'll want to get a feel for their personality, their appearance and how they will interact with you and your guests.  A phone call or an e-mail exchange cannot accomplish this.

5.  Negative Reviews Or Very Few Reviews - Again, every DJ has to get his/her start somewhere, right?  Your wedding, however, is too important for a DJ to use this day as practice.  A DJ with negative or very few reviews likely lacks the experience and quality needed to successfully perform at your wedding celebration.   

6.  Bargain Basement Pricing - Quite simply put, a DJ for less is probably less of a DJ. 

7.  No Contract - Enough said!  No written contract?  Walk away.

 

So how do you know when you've found "the one"?

"The right DJ for you will be a professional.  Your personalities will mesh well.  He/she will be responsive to your needs and will go the extra mile for you from your first phone call or e-mail through your final dance.  Not only can you see this DJ as your M.C. but you'll feel a sense of relief when hiring them.  You'll be able to trust that your needs will be covered and then some.  You won't second guess their ideology because you are confident in your choice.  They'll have a variety of music, a great reputation and they will be willing to exercise flexibility to accomplish your dream wedding day.  You'll feel comfortable enough to call or e-mail them with questions and ideas, and you should also feel that during the planning stages, they are on your side.   Last but not least, you'll know that their primary goal is to HELP you achieve your dream wedding celebration!" (Kurtis Cross)

And I couldn't have said it better myself!


Wedding DJ Blog Series...featuring Kurtis Cross, Professional Wedding DJ

Wedding DJ Blog Series - The Overwhemed Bride // Bridal Lifestyle + Wedding Blog

Follow us over the next four weeks as we take a deeper look into the life of a professional wedding DJ, with the help of professional wedding DJ, Kurtis Cross. We will start with what you need to look for and avoid as a bride, as you begin your search for the perfect DJ, head through the planning process and what a DJ does to prepare for your wedding. Finally, we will end with the wedding day and all that he or she does on your big day in order to ensure your day is even more spectacular than imagined!